As a local service provider Hilton Rental can provide businesses in Hertfordshire, Cambridgeshire and Essex with cost effective vehicle rental solutions. With competitive rate plans and rental packages Hilton Rental can deliver rental services which benefit both the companies and employees. Here are some of the ways we can help.
In response to the current economic climate many businesses are seeking to reduce operating costs without negatively impacting business performance. In some companies having pool vehicles no longer makes financial sense. The AA running cost tables show that standing charges alone can range from £2358 to more than £10,000 depending on the purchase price of the vehicle. The holding costs of such vehicles are probably worthwhile where available vehicles are aligned with day to day operational requirements and are 100% utilised.
In many companies however vehicles are only partly utilised meaning short or medium term vehicle rental can provide a more cost effective solution. In such circumstances hiring the right vehicle as and when needed and paying only for the days being used can reduce costs. Where pool vehicles are only partly utilised or companies no longer want to carry the holding costs we’d be pleased to discuss rental options and rates.
Costs are very important however it is also important for businesses to manage their overall risk profile. ‘Duty of Care’ legislation details the responsibilities companies have towards their employees when allowing them to drive their own personal vehicles for business purposes. In such circumstances employers are responsible for checking employees vehicles are appropriately maintained, all documents are in order and required safety inspections have been completed. Such due diligence is required each and every time an employee uses their own vehicle on company business. The consequences of not maintaining appropriate checks can be severe with significant penalties extending to prosecution corporate manslaughter. Further details can be found in the Heath & Safety Executive “Driving at Work’ guidance information. Given the risks involved and the administration burden of ensuring appropriate checks have been carried out an increasing number of companies are reducing their risk profile by using rental vehicles.
Where employees are permitted to use their own vehicle they are usually compensated through a mileage reimbursement rate. The level of reimbursement tends to be based on the HMRC rate of 45p per mile for the first 10,000 miles. On this basis the reimbursement for an employee using their car for a 100 mile journey is £45. This cost is very close to the total cost of using a compact rental car for the same journey. Using the rental car also provides the additional benefit of mitigating duty of care risk and insurance liability risks associated with employees not being appropriately covered for business travel. For journeys exceeding 100 miles using a rental car also significantly reduce the cost of business travel. Overall, leveraging vehicle rental options can make a lot of business sense.